Believe it or not, events aren’t just chucking a few balloons in a room with some party favours. It can take an awful lot to organise a large scale event and it takes someone with great strength of character, a creative mind and a flair for detail to even begin to organise such a large scale event. if you are the sort of person who loves making lists, loves to be on social media and Pinterest and really loves to be in control of a situation then event planning is definitely a career you should look into.
Setting a goal for the people you work for is the first step. Ask yourself why you are organising the event and what do you want to achieve with it? Are you setting up an event for a corporate party or for a personal soiree? These questions all matter when it comes to planning an event and you need to ensure you have a team ready to assist your efforts. These people can come in the form of entertainers, speakers, sponsors and venue management. Caterers are also part of your team as if you are offering food you need to ensure they are up to speed with the rest of the plans in your event book. Having the right contacts can give you the best deals and discounts so don’t knock having a fat contact list ready and waiting for your call.
Choosing not to work with a promotional agency like http://www.a-listeventsuk.co.uk leaves the bulk of the organisational work down to you and your creative juices. You need to set your date for your event four to six months ahead of time so you have enough leeway to plan and for things potentially going wrong. Be aware of any religious or statutory holidays around the time of the event as these can really influence the things on sale (thus potentially interrupting the theme of your event). Also any holidays can up the prices of venue hire or bar service hire as well. School holiday times can also bump the costs of certain venues as popularity of booking gets in the way.
You want your event to shine and you want them to remember you because repeat business really matters when it comes to generating new contacts and clients for your event planning business. Coordination is truly key for your event as you want everything to come together in a smooth and timely manner and all in time for it to kick off. Establish your budget and it should incorporate estimates for all key items identified on your plan, don’t forget to include any travel or accommodation costs for speakers etc. Sending out corporate invites requires a decent printing company and ensuring you have relevant party favours is also an absolute must. Sometimes event planning is stressful and difficult but if you keep your mind on the task ahead you can’t lose.Read More